Officer Duties

President-Elect:

Elected for three (3) consecutive one-year terms that include the offices of President-Elect, President, and Immediate Past President.

Duties of President-Elect:

• Serve in the place and with the authority of the President in his/her absence.
• Serve as a liaison to the Annual Conference Committee, notify the chairperson and/or designee of the TEDA Board meetings, and receive and disseminate the complete reports.
• Serve as a member of the Executive Board.
• Serve as a liaison to the Organizational Affairs Committee and receive and disseminate the completed reports.
• Prepare the annual budget for presentation to the Executive Board.
• Be in charge of recruitment and public relations.
• Serve a term of one year.

Duties of President:

• Serve as chief executive of the Association with the powers and duties belonging to the office.
• Give professional leadership to the Association.
• Call and preside at meetings of the Executive Board and the Executive Committee.
• Call and preside at meetings of the general membership.
• Serve as an ex-officio member of all committees except the nominating committee.
• Recommend to the Executive Board the standing and temporary committee chairpersons.
• Prepare an annual report to be distributed to all interested parties.
• Be the official representative to other organizations and serve as a non-voting ex-officio member of the Texas Professional Educational Diagnosticians’ Board of Registry.
• Appoint an audit committee consisting of three members from the general membership.
• Make necessary arrangements for housing, meeting places, times, and other necessities for TEDA meetings.

Duties of Past President:

• Serve as Chairperson of the Nominating committee.
• Present to the Executive Board, the Nominating Committee’s report, at least sixty (60) days prior to the election.
• Maintain a file of the current Bylaws and Standing Rules.
• Serve as parliamentarian at all Executive Board meetings, Executive Committee meetings, and General Assemblies of TEDA.
• Responsible for arranging installation of incoming officers at the Executive Committee Meeting.
• Serve as a member of the Executive Board.
• Serve a term of one year.

Office of Vice-President:

• Serve as a member of the Executive Board.
• Serve in the place and with the authority of the President in the absence of the President and President-Elect.
• Serve as the DiaLog editor.
• May appoint a co-editor with board approval.
• Publish the DiaLog a minimum of two times annually.
• Solicit appropriate professional material for each publication.
• Solicit, with prior approval from the Executive Board, appropriate advertising.
• Distribute to and receive, from any group of Educational Diagnosticians desiring affiliation with TEDA, petitions for chapter membership.
• Serve as a member of the DiaLog Editorial Board.
• Maintain communication in a timely manner (respond to phone and email messages) within 5 business days.
• Serve a term of two years.

Office of Treasurer:

• Serve as a member of the Executive Board.
• Serve as custodian of the funds of the Association.
• Disperse monies for expenses approved by the Executive Board and on the authorization of the President.
• Provide the President-Elect with a financial statement for preparation of the annual budget.
• Submit to the Audit Committee a record of all monies received and expended.
• Transfer all records and monies to the new Treasurer.
• Maintain communication in a timely manner (respond to phone and email messages) within 5 business days.
• Serve a term of two years.

Office of Recording Secretary:

•  Obtain records from previous secretary.
•  Serve as a member of the Executive Board. Serve a term of two years.
•  Keep careful records of all meetings.
•  Keep accurate rolls of membership and officers as well as committee chairpersons and members.
•  Take care of organization correspondence.
•  Attend all meetings.
•  Fulfill any other duty assigned by the President.
•  Serve a term of two years.

State Membership Secretary:

•  Receives the Membership Application.
•  Records the date received, check number and the amount of the check.
•  Enters membership information into computer database.
•  Sends membership card and insurance summary information to members.
•  Generates Membership Lists and sends to state Treasurer.
•  Generates Insurance Lists.
•  Quarterly sends Insurance Company a list of members taking insurance.